If the lowest bid is not recommended, the reasons should be recorded Communicate the tender result to owners and all unsuccessful tenderers e Negotiation Manipulating negotiation with tenderers especially after tender opening for corrupt motive Avoid post-tender negotiation unless there are genuine needs. Make reference to the sample contract documents published by the professional bodies e. They should be required to declare any conflict of interest when such a situation arises Where a project consultant is employed, agree with the consultant, before the commencement of the works contract, on a site supervision plan covering the details of the site inspection arrangements including the personnel carrying out the site inspection, the works to be inspected, the frequency of inspections, and tests required When works are in progress, require the project consultant to report regularly on progress of work; any expected or actual delay; remedial actions taken or proposed to rectify any non-compliance or delay; and any variation orders issued. If necessary, may make reference to the sample contract documents published by the professional bodies e.
Maher Al Ashkar Selecting Suppliers — the use of Post Tender Price Negotiation John Constance MSc in Project Management, University of Liverpool Abstract Whilst it is true there is nothing corruptible or wrong for bidders to price their bid to maximise profits; or for a buyer to challenge quoted prices to minimise expenditure; there should not be an Post tender negotiation to conduct post tender negotiations during the tender stage.
Before indulging into Post Tender Negotiation or PTN, the buyer should ensure post tender negotiation is justifiable and acceptable; and approved by senior management.
To what extent the PTN will be conducted should be determined; and the PTN should be compliant to other requisite government regulations. Price is the apparent focus for PTN, but the negotiation intends to seek the most profitable arrangements and favorable solution and not simply accepting the lowest price or technical compliant offered.
This means PTN usually comes into use when the acquisition is for a high value profits or for complex services solution and is a purchasing strategy benefits for both the buyer and seller. Its objective is to make accessible the highest standards of safe, quality health care, effective and focused on the principles and values of patient experience — which is focus on quality services and Post tender negotiation cost which is the focus of post tender negotiation.
Introduction Central Unit on Purchasing H. Treasury Guidance Note post tender negotiation is a technique used by buyers to minimise their expenditure and improve their value for money. PTN, a process quite different from tender clarification, is a process that brings the buyer and bidders together to refine and improve tender to make sure prices, delivery or related provisions of the contract are viable.
PTN does not of itself yield the most favourable results. To achieve this procurement all in all must be embarked upon in a carefully-in detailed professional manner; with skill and attention to detail to every activity in the procurement cycle; and with the best appropriate ethical negotiating procedure and strategy and value for money.
The PTN is a process conducted to clarify certain points in the tender; but its main objective is to improve value for money. This therefore makes it a very important requisite that the process be professional and ethical. The NHS on the other hand is a system financed by public tax with the mission to provide or deliver accessible high standard health services throughout the United Kingdom.
The NHS usually has its targeted budget for each tender and seeks suppliers for quality delivery. The NHS can use post tender negotiations if and only if there is no overwhelming evidence the final bid evaluation is not for one specific supplier; there exist doubt to the tender specifications; or there is the need to clarify terms and conditions and joint agreement; and price reductions are required.
This paper will explain the prerequisite and processes for using post tender negotiation. The discussion will show that current UK public procurement legislation prohibition of post-tender price negotiation for the NHS is necessary as the system is mainly about quality and not price.
The conclusion will show that although PTN is valuable tools for maximising value of money it should not be obligatory in the NHS because the system is about quality of service; and the entire PTN process if not conducted with the qualified professionals and ethics can bring to question the ethical integrity of the NHS.
Post Tender Price Negotiation According to http: It is conducted with bidders that submit the best value for money offers with the objective of getting improved content. PTN cannot be used to put distort competition; put other bidders at a disadvantage, or have an adverse impact on the fairness and transparency in the tender process.
PTN principles require the process be carried out within the requirements of the EC Procurement Directives; it must be controlled and documented; have a transparent audit trail.
The PTN must take on the form of an unfair trade between tenderers by seeking reduction in time or costs to obtain the lowest tender. This means that in the use of PTN genuine reason for improving value for money; justification of the resource costs; must be subjected to prior approval by senior management; there must be available well trained and experienced procurement or negotiating staff to conduct negotiations; and the negotiations be completely documented in support of a clear audit trail.
These conditions along with applied government regulation sanctioning justify the use of the PTN as part of the procurement tender process.
The UK National Health Services The UK National Health Service is all-inclusive public-health service system obligated to provide free high quality health services including dental and general practitioner, hospital and specialist, and local health authority services.
The overall objective of the UK-NHS is to provide the best systems of health for UK permanent residents through established international standardized criteria.
This mean high quality health services based on standardization and patient experience that leads to improved health care delivery. Cost is important in the National Health Service plan, but the main purpose of the plan to make accessible standard high quality health care.
According to the legislation, in order to ensure professionalism and ethical conduct in the provision of high quality health services as the key objective of NHS service delivery. Mike Phillips said NHS procurement is more challenging than in the procurement in the private sector.
The author reiterated the NHS is a more demanding environment because the focus is on both the supplier and the customer. These relationships are fundamental to success.
By tradition of the NHS had been focused tends on the supplier to ensure a negotiated best price; and effective delivery.
However, today, the NHS is more focused on the customer or end user or patient.To be capable of entering into post tender negotiation; Prepare and Evaluate Tender Documentation CPCCBCA. Contact Exner Education if you are interested in completing the full Unit of Competency.
+ – Introduction to Prepare and Evaluate Tender Documentation. issues arising from final tenders, whereas there are no provisions relating to post tender negotiation in the competitive procedure with negotiation.
As set out in the main body of the guidance above, the competitive procedure with negotiation is available in a broad . May 26, · Negotiation in Procurement often seems to be a solo sport, rather than a team game - and in itself, that can lead to a number of issues.
Firstly, we need to think about what is meant by a ‘team’ in a negotiation. Thinking about the process in the round, there is clearly one element which. Inbound Logistics' glossary of transportation, logistics, supply chain, and international trade terms can help you navigate through confusion .
Addresses common post-tender negotiation issues experienced by suppliers post-tender assessment but before any contract award has been made. Post Tender Negotiation (PTN) procedure is part of the tendering process in procurement of goods and services.
The procedure could be triggered if the initial tendering activity .